2015-05-20 Variable Rate Pricing Meeting
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-08-01 Special Meeting
2015-08-05 & 12
2016-02-17 & Reconvene
2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)
2018-01-26 Special Meeting
Minutes of Selectboard Meeting
June 6 , 2018
Present at Meeting:
Bert Potter, Selectman; Aaron Korzun, Selectman; Steven Nicholson, Selectmen; Jamie Carrara, Road Commissioner; Sharon Winnicki, Chair – Board of Listers; Adrienne Raymond, Lister; Mark Goodwin, Clerk
Glenn Deruchie, VT Monster Tech. Director
Call to Order:
The meeting was called to order at 7:02 PM by Selectman Potter
Approval of Agenda:
Aaron moved and Steven seconded to approve the agenda. Approved with no modifications.
Lister BCA Appeal:
A Final Stipulation was agreed upon between the Town and Schmults in respect to the Findings of the BCA and their appeal to Superior Court. The final settlement stipulated that the appraised value be set at $830,000, a reduction of $386,500 from the pre-grievance Grand List value. A check for $4953.84 will be delivered to Schmults’ attorney on Thursday June 7 representing the difference in tax paid as well as court filing fees.
The 2018 Grand List has been lodged and notices of change in appraisal have been sent to affected property owners.
The Listers requested fireproof filing cabinets be procured so that they can move their files outside the vault so that they might have access to their files when needed at those times when the vault is secured. The Selectboard indicated that they will consider the request in next budget cycle.
Cold River Road Mitigation Project:
An Advanced Notice to Proceed and updated subgrant agreement was received from the Vermont Department of Public Safety in respect to reimbursement for pre-award cost associated with the grant to re-locate the Cold River Rd.
The next steps in the process will now be to negotiate with the property owner to procure the necessary land and commence the engineering design specifications so that an RFP can be released for prospective contractors.
Bert indicated that he and Alan Shelvey will attempt to contact Carroll Adams in the immediate future in order to stay on schedule.
Steven indicated that he will contact Otter Creek Engineering in order to have an initial Scope of Work drawn up so that an orderly bid process for Engineering Consulting can take place.
Road Commissioner’s Report:
The Road Commissioner has received bids for 2018 paving of the Shrewsbury Center Lincoln Hill Rd area. Jamie wanted to ensure that the Selectboard did want to proceed this year in so far as there in no AOT Paving Grant this year in the pipeline to supplement monies that have been budgeted. The Selectboard concurred to authorized the Road Commissioner to proceed with the bid opening process.
Both quotes are subject to change after July 1 of this year due to escalating oil costs.
|Total Bid||Price per Ton|
|Fuller Sand & Gravel||$203,538.90||$59.00|
Both bids include cold plane and reclamation tasks.
Bert moved and Steven seconded to approve Fuller Sand & Gravel for the 2018 paving award. Discussion: It was noted that the Road Commissioner has worked with and also approved of the contractor previously. Approved.
The FEMA Project of armoring the Cold River embankment is complete and has been inspected by DEC for compliance with Stream Alteration. Jamie is now submitting final paperwork to FEMA and the VT DEMHS for reimbursement.
The Road Commissioner reported that there were recent inspections of Town trucks. There were some minor repairs and items that required addressing. Jamie indicated that the Selectboard should expect some repair bills from Earls.
Excess Weight Permit:
Aaron moved and Bert seconded to approve Cummings and Sons Landclearing Excess Weight permit. Discussion: All requisite paperwork is in order. Approved
Monster Bicycle Ride Event:
Glenn Deruchie presented details of this year’s event. Noting that there is no substantial change from the previous two years. The ride is to take place this weekend, June 9th. Signage will be going up within the next two days and be removed by Monday. Mr. Deruchie indicated that most of the riders utilize GPS in any case and don’t necessarily require signage to ascertain the route. Glenn indicated that he had spoken to both the Road Commissioner and the Constable and neither of them had any particular issue with the event as it is planned. The Selectboard indicated that they had no particular issue with the event.
The Selectboard thanked Mr. Deruchie for the courtesy of informing the Selectboard of the event plans.
Steven moved and Bert seconded to appoint Hunter Berryhill to the Shrewsbury Planning Commission. Approved
Conflict of Interest Policy:
The discussion was tabled until June 20 in order to hear from any Justices of the Peace who had also received draft copies from the Town Clerk at the BCA Organizational Meeting on May 30th. It was requested that if any of the members had concerns or constructive input to the policy that they would get back to either the Clerk or the Selectboard so that their concerns could be incorporated into the policy.
Open to the Public
No members of the Public present at this time.
Rescheduling of the July 4th Selectboard Meeting:
As eventually might happen, the regularly scheduled Selectboard meeting will fall on the July 4th holiday this year. Consequently, the Selectboard meeting will be rescheduled to Wednesday July 10th. Bert will check with the Treasurer to ascertain if the out of sequence Selectboard or Road Commissioner orders will cause any extraordinary difficulty.
Steven moved and Bert seconded to approve the minutes of 5/16/2018. Approved
Request for Constable Radio:
Upon receipt of specifications for a Kenwood radio. The Selectboard indicated that Ray should contact CVC and order the radio in so far as CVC is the vendor utilized by the Town.
Transfer Station Drawing:
The Spencer household was drawn for the June $10 Punch Card.
Meeting was duly adjourned at 9:15 PM
Mark Goodwin, Town Clerk
These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.