2015-05-20 Variable Rate Pricing Meeting
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-08-01 Special Meeting
2015-08-05 & 12
2016-02-17 & Reconvene
2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)
2018-01-26 Special Meeting
Minutes of Selectboard Meeting
December 5th, 2018
Present at Meeting:
Bert Potter, Selectman; Steven Nicholson, Selectman; Linda McGuire Treasurer; Richard Biziak, Auditor, Sandy Bragg, Auditor; Sharon Winnicki, Lister; Mark Goodwin, Clerk
Laura Black, Shrewsbury Planning Commission
Melissa Reichert, Shrewsbury Planning Commission
Louise Duda, Shrewsbury Conservation Commission
Call to Order:
The meeting was called to order at 7:00 PM by Selectman Potter
Approval of Agenda:
Steven moved and Bert seconded to approve the agenda. Approved
Transfer Station Receipts:
Linda requested that receipts collected by both Pierce’s Store and Clerk be given directly to the Treasurer for deposit, rather than the Transfer Station Administrator, as is the current procedure. The Selectboard had no objection to that procedure. Bert indicated he will need regular reports so that he might be able to report income and expenses from the various operations: tipping fees, costs of recycled material, etc., to ANR per requirements of Act 148.
Invoice Processing for Cold River Road Pre-Disaster Mitigation Project:
Steven has requested that the Treasurer establish accounting entries for various facets of the project to include invoices through the Road Commissioner Orders including expenditures already made so that when the project is completed the receipts along with other significant financial documentation is readily available for submission in order to get reimbursed by the funding entities in a timely manner.
Tropical Storm Irene Closeout Payments:
The Town has received Payment #40 for $267,485 representing payments for the Bedesem – Biddle Culverts and the Upper Cold River Rd. Slide. It is the intent of the Selectboard to utilize Payment #40 to discharge the Mascoma Bank loan and interest.
An additional $16, 775 was received via Payment #39 for payment discrepancies that have been addressed by VT AOT in regard to the Freeman Brook Road Bridge replacement.
Rich Biziak presented the schedule that the Auditors will utilize to produce and distribute the annual Town Report. The schedule addresses that Budget and other Warned items that is required to be posted by February 1, 2019 as well as the distribution of the Town Report to voters by February 23, 2019.
Some discussion ensued in regard to the amount of time or lack of it between the end of the year closing of accounts and when reports will need to be produced.
Conservation Commission Report:
Louise Duda, Chair of the Conservation Commission, presented to the Selectboard the preliminary findings from the Exploratory Sub-committee of the Conservation Commission that had been formed to determine and make recommendations to the Selectboard regarding Shrewsbury land parcels that are possible candidates for conservation. The Exploratory Committee determined that the approximate 527-acre Hidalgo parcel at the end of Lottery road is an important unfragmented forest block, deemed by the state to be habitat of “highest quality” and an important wildlife corridor. Acquisition conversations were explored with VT Agency of Natural Resources to determine their interests for acquisition, either by Fish and Wildlife or Forest Parks and Recreation or some combination of both divisions. The Conservation Commission indicated that the process is still in an initial phase, and is moving forward with other facets of this land acquisition including, negotiating with the current owner, authorizing an appraisal and applying for grants.
The Conservation Commission requested that if the Selectboard had serious reservations about continuing the exploratory process that they be made aware of it prior to any further discussions with ANR. As more details are presented, and as part of the grant application process, the Conservation Commission will be returning to the Selectboard requesting written support.
The Selectboard thanked the Conservation Commission for their continued work in this area, and asked that the Commission proceed with gathering the facts that will determine the cost differential under the PILOT program if it were to be acquired by the State, the parcel is not currently enrolled in the Land Use Appraisal (Current Use) program.
Bert moved and Steven seconded to appoint Susan Kennedy to the Board of Listers. Approved. The appointment will be effective until March 5, 2019. Bert thanked Sue for her willingness to be of service to the Town.
Planning Commission Report in Preparation for Selectboard Public Hearing on the Updated Town Plan:
Laura Black & Melissa Reichert presented the updated Town Plan including the minor revisions addressed as a result of the Planning Commissions’ Public Hearing on October 29. Steven had some particular questions in respect to issues regarding record keeping at the Transfer Station and descriptions of corridors of transmission lines and other utilities, which had been addressed. The Selectboard Public Hearing was scheduled for February 20, 2019 at 6:30 PM. A Warning for the meeting will be published in the Times of Shrewsbury as well as the specified posting locations.
Open to the Public:
No public present at the time.
Bert moved and Steven seconded to approve the minutes for 11/21/2018. Approved
Bert moved and Aaron seconded to approve:
Selectboard Orders #12 of 12/5/2018 for $256.621.00 (Note: Includes the $250,000 and $13,000 for the Mascoma loan and interest payoff) and Road Commissioner Orders #12 of 12/5/2018 for $11,226.03.
Correction: Selectboard Order 9A of 9/19/2018 to be $3,123.03. This is reflective of what the total should be in that the amount of the DRB Warning ($50) had already been paid and should have been subtracted from the amount that had been approved).
Transfer Station Drawing:
Marge Salmon won the $10 Punch Card for December
Meeting was duly adjourned at 8:35 PM
Mark Goodwin, Town Clerk
These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.