2015-05-20 Variable Rate Pricing Meeting
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-08-01 Special Meeting
2015-08-05 & 12
2016-02-17 & Reconvene
2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)
2018-01-26 Special Meeting
Minutes of Selectboard Meeting
August 1st, 2018
Present at Meeting:
Bert Potter, Selectman; Aaron Korzun, Steven Nicolson, Selectman; Mark Goodwin, Clerk; Kathy Felder, Health Officer; Sharon Winnicki, Chair Board of Listers; Jamie Carrara, Road Commissioner; David Rice, Emergency Management Coordinator
Members of the Public
Call to Order:
The meeting was called to order at 7:02 PM by Selectman Potter
Approval of Agenda:
Aaron moved and Bert seconded to approve the agenda. Approved with no modifications.
Health Officer Report:
Kathy Felder reported that the tenants of the property on 589 Northam Rd have removed the rubbish that had collected over the course of the winter. Kathy indicated that the tenants had been responsive to her requests and that no further course of action would be required on the part of the Town.
Kathy mentioned that she was investigating a report of a dog bite she had received from RRMC. However, the owner of the dog was the person who had received the bite, and that she had checked the Dog Registry maintained by the Clerk and the patient was not listed. She was investigating the status of the rabies vaccination in so far as health protocols are to be followed in order to prevent and assure that the individual does not contract this fatal disease.
Listers- Errors and Omissions:
Sharon Winnicki, Chair of the Board of Listers informed the Selectboard that there were Grand List entries that required modifications because the Vermont Department of Taxes was remiss in providing timely information in regards to some Current Use and/or Homestead individual entries. This status was provided to the Selectboard for primarily informational purposes in so far as the Selectboard cannot actually approve or dis-approve the modifications.
Bert moved to recognize the Errors and Omissions report, Steven seconded. Motion approved.
Local Hazard Mitigation Plan:
David Rice presented a required report as a component of the Local Hazard Mitigation Plan submitted and approved in 2014 to the VT Department of Emergency Management and Homeland Security (VT DEMHS). The report outlines those actions that have been addressed by specific action of the Town in regards to recognized hazards. These mitigation actions are recorded in the report so that it can be certified that when an emergency does impact the Town it can be demonstrate that the Town was pro-active in mitigating the impact of the emergency by preparing beforehand. Examples include the installation of culverts for removing water in an orderly and predictable manner, lining roadside ditches to lessen the impact of sudden erosion, replacement of sub-standard signage for first responders. These actions allow the Town to apply for the maximum share of disasters recovery monies when a disaster is declared that require unexpected monetary loss to infrastructure throughout the Town.
David indicated that the next Local Mitigation Plan in the 5-year cycle is due in 2019. He is working on developing the updated plan and hopes to have it complete by the end of summer. The Selectboard recognized David’s efforts and thanked him for his work. David indicated that several actions that have been accomplished were due to the Road Commissioner’s diligence in obtaining grants and carrying trough on specific actions.
Bert moved and Steven seconded to re-appoint David Rice as the Emergency Management Coordinator. Approved.
Bert moved and Steven seconded to approve the 2018 Local Mitigation Report as presented. Approved.
David reminded the Selectboard that there was still no Town Emergency Manager appointed, and that the Selectboard should not cease in seeking an individual to fulfill the position.
Cold River Road Mitigation Project:
Bert reported that the Selectboard had not yet heard from Mr. Adams in respect to the letter that was sent outlining the urgency of initiating discussions in respect to the project.
Bert moved to enter into Executive session in order to discuss drawing up a specific Purchase and Sale Agreement to present to Mr. Adams, Steven seconded.
7:30 PM entered into Executive Session
7:40 PM exited Executive Session
Bert moved and Aaron seconded to have the Town Agent draw up a Purchase and Sales Agreement to present to Mr. Adams within the next couple of weeks. This is primarily so that discussions can commence to initiate other aspects of the project. Approved
Jamie reported that the site has eroded noticeably more over the course of the summer and that the hazard is increasing exponentially in its’ potential to becoming a disaster. Jamie indicated he will investigate the installation of some used temporary guard rails in the area as a safety consideration.
Road Commissioner Report:
Jamie informed the Selectboard that he is initiating the process of purchasing a new truck. He is planning on utilizing the 2002 truck as the spare truck because the cost of maintaining the 2010 as a spare truck is too high for the return. This will require that the 2002 truck receives some new body work to pass inspection, which would still have a better cost benefit ratio than maintaining the 2010 vehicle. Jamie indicated that he is still obtaining quotes for the replacement parts required for the 2002 truck.
Open to the Public
Ann Vanneman presented on behalf of the Shrewsbury Day group affiliated with the Shrewsbury Historical Society. Ann presented some of the details that have been worked out by the group in respect to Shrewsbury Day on September 16, 2018.
Ann inquired about insurance coverage by the Town for the parade component. Steven indicated that he will contact VLCT to ascertain if coverage would be needed and if the Town can utilize its’ policy or modify it to accommodate any requirements that might be needed. Bert indicated that he will contact the Constable to see if he can support any traffic control that might be required.
Overall the Selectboard supports the initiative of the Historical Society and will support the event as best they can utilize the Public Events funds inf the budget. Ann assured the Selectboard that it will not rain on September 16th.
Bert moved and Aaron seconded to approve:
Selectboard Orders #8 of 8/1/2018 for $1,085.11 and Road Commissioner Orders #8 of 8/1/2018 for $3,580.78. Approved
Bert moved and Aaron seconded to approve the minutes of 7/18/2018. Approved
Transfer Station Drawing:
$10.00 Punch Cards were drawn for:
July – Ron Brooks
August – Bill Dake
Meeting was duly adjourned at 9:00 PM
Mark Goodwin, Town Clerk
These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.