2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)
2018-01-26 Special Meeting
2016-02-17 & Reconvene
2015-05-20 Variable Rate Pricing Meeting
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-08-01 Special Meeting
2015-08-05 & 12
Minutes of Selectboard Meeting
April, 3rd , 2019
Present at Meeting:
Bert Potter, Selectman; Steven Nicholson, Selectman; Aaron Korzun, Selectman; Jamie Carrara, Road Commissioner; Mark Goodwin, Clerk
Melissa Reichert, Planning Commission
Laura Black, Planning Commission
Mark Youngstrom , Otter Creek Engineering
Call to Order:
The meeting was called to order at 7:01 PM by Selectman Potter
Approval of Agenda:
Aaron moved and Bert seconded to approve the agenda. Modifications: Add additional Excess Weigh Permits, Approved with modifications
Excess Weight Permits:
Aaron moved and Bert seconded to approve Excess Weight Permits for: Connecticut Valley Trucking, Barrett Trucking, Casella Construction, JP Carrara & Sons, Camp Precast Concrete Products. Discussion: All requisite payments and insurance documentation accompanied the applications. Approved
Town Plan Approval:
Laura Black and Melissa Reichert presented modifications to the Town Plan that was submitted for Selectboard approval on February 20, 2019. Specific language pertaining to Climate Change was inserted into the Plan: Section 1; Purpose and General Aims of Plan, new Chapter 8 in Section 4 (Land Use); CLIMATE with additional sub-section 22.214.171.124 Climate Change. Another small change was made to 126.96.36.199 – Steep Slopes. In response to the question of substantial change, it was noted that the Plan had already included specific language regarding the impacts of climate change including specific State mandates that Act 171 – Forest and Conservation and Act 64 – Storm Water abatement and Act 174 Energy conservation goals and generation planning has been a required component to Town Plans since 2016 and how Shrewsbury as a Town is currently and will in the future respond to those mandates.
Endorsements of the modifications were submitted in writing from Sharon Winnicki. Jonathan Gibson, indicated that he appreciates the work that the Planning Commission has done in maintaining the character of the Town to which he and Eliza moved to thirty-seven years ago.
Bert moved to adopt the 2019 Shrewsbury Town Plan as presented with modifications, Steven seconded. No further discussion. Approved
Cold River Road Relocation / Lottery Rd Culvert Replacement Status:
Otter Creek Engineering presented official bid tabulations for the Cold River Road Relocation project and the Lottery Road Culvert Replacement project with accompanying letters of recommendation to award contracts.
Cold River Road Relocation – M&M Excavating, Inc. (Proctorsville, VT) and Lottery Road Culvert Replacement – G&N Excavation (Moretown, VT).
OCE will arrange for Contract signing later this month after coordination with all involved.
OCE presented amendments to the Engineering Service Agreements. Aaron moved and Bert seconded to approve the recommendations for contract awards as presented and amendments to the Engineering Services Agreement. Approved.
Road Commissioner’s Report:
Jamie presented the: 2019 Annual Financial Plan – Town Highways. Bert moved and Aaron seconded to approve the Financial Plan. Approved. Certification for Town Road and Bridge Standards and Network Inventory. Bert moved and Steven seconded to approve the Certification. Approved
Jamie presented to the Selectboard his analysis of cab & chassis makes and models in anticipation of ordering a new truck to replace the 2010 International. The length of time from ordering to taking delivery of a fully outfitted truck takes about six to nine months.
Jamie also priced out Max Extended Warranty for the vehicles (7yrs / 100k miles), which is the average life span of a Shrewsbury plow truck. The dump box and plowing accessories required for outfitting a municipal truck are additional costs, but are not being specified for purchase at this time so that the order can be started for the cab & chassis. Payment would be due upon delivery to Jericho sometime in the early fall with anticipation of final outfitting of box and plow by yet to be determined outfitter, with the expectation that the truck will be delivered to Shrewsbury sometime in the spring of 2020 or about a year from now. Jamie indicated that he has received an offer of $30,000 for a trade-in of the 2010 truck.
Bert moved and Aaron seconded to approve the Road Commissioner’s recommendation of International with automatic transmission and max extended warranty. Approved
Tabled till April 17.
Open to the Public:
Jonathan Gibson presented to the Selectboard information concerning efforts undertaken regarding the 2019 VT Telecom Plan since the letter to Commissioner Tierney dated March 20, 2019. An additional letter from a group of Shrewsbury residents were sent to the leaders of the Vermont Senate and House respectively. Mr. Gibson reported that the issues is being taken up in ancillary legislative meetings with jurisdiction regarding E-911 response as well as possible media attention to the issue.
Jonathan requested that the Selectboard formally request VLCT to invite other Towns in Vermont to the Workshop Regarding Service Provider Backup Power Options to be held on April 30th in the Hudson Hearing Room at 112 State St. Montpelier. The Notice indicates that the Department (of Public Service) service providers and any interested persons are requested to file comments with the Public Utility Commission that include potential items for discussion. The Selectboard pointed out that the notification that was received April 3rd from the Commission indicates that the PUC has already informed VLCT that the meeting is taking place via there distribution list which had already been expanded based on the Shrewsbury letter of March 20 which “sought the input statewide”. Steven indicated that he will attempt to contact VLCT to understand how VLCT will respond to the Notice distributed by the PUC.
Discussion concerning the warning of a special Selectboard meeting if the Selectboard accepts “as the Selectboard” an invitation to attend the Round Table Discussion of Emergency Management hosted by the Shrewsbury Library on April 26th at the Community Meeting House. It was concluded that as long as they attended as individual members of the Community and did not take any formal action as a municipal entity that they would not necessarily need to warn that particular meeting.
Aaron moved and Bert seconded to approve the minutes of 3/20/2019. Approved
Correction: Selectboard Order #3A of 3/20/2019 should be $7,564.10 instead of the previous stated $7,620.04.
Bert moved and Aaron seconded to approve:
Selectboard Orders #4 of 4/3/2019 of $1,410.38 and Road Commissioner Orders #4 of 4/3/2019 for $ 11,795.98. Approved
Transfer Station Drawing:
Gail Hartigan’s name was drawn for a $10 punch card.
Meeting was duly adjourned at 9:05 PM
Mark Goodwin, Town Clerk
These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.