Minutes of Selectboard Meeting
March 18th, 2020
Present at Meeting:
Steven Nicholson, Selectman; Aaron Korzun, Selectman: Francis Wyatt, Selectman; Kathy Felder, Shrewsbury Health Officer; Sharon Winnicki, Lister, Mark Goodwin, Clerk
Hunter Berryhill, Mutual Aid group representative
Bert Potter – Transfer Station Administrator
Call to Order:
The meeting was called to order at 7:00PM by Selectman Korzun
Approval of Agenda:
Aaron moved and Steven seconded to approve the agenda. Modifications: Road Commissioner Trailer, Transfer Station Drawing, Hunter Berryhill, efforts of volunteers and coordination during the emergency. Approved with modifications
Delinquent Tax Collector:
The Selectboard received two petitions for the office of Delinquent Tax Collector; Steven Nicholson and Ed Hemmer. Francis moved to appoint Ed Hemmer as Delinquent Tax Collector, Aaron seconded. Discussion; Aaron indicated the need to keep Steven’s experience available for utilization on the Selectboard. Because the two positions are considered incompatible offices, pursuant to V.S.A. §2647(a)(2) they cannot be filled by the same individual simultaneously. Bert Potter was recognized and expressed his support for Steven Nicholson. Francis indicated his agreement with Aaron. Approved with Aaron and Francis voting to appoint Ed Hemmer and Steven abstaining from the vote.
Francis moved to appoint Gillian Gaines, Aaron seconded. Approved
State Library Board Trustee – State appointment (similar to Forest Fire Wardens and Health Officers). Currently the office is held by Debbie Bleich and not due to expire until 2022.
Health Emergency Declaration:
Selectboard Chair Aaron Korzun, stated that indeed Shrewsbury was part of the wider State, National and Global emergency instigated by the spread of the novel Coronavirus (COVID-19). Aaron indicated that Kathy Felder, Town Health Officer will be the lead Town Official when it comes to providing Health Information pertinent to the Town, as it is passed down from VT Health Department and the Governor’s Office.
Kathy iterated that it is important for folks to follow the simple guidelines of washing hand, not touching your face without washed hands, social distancing and staying home. As she receives health advisories and status updates she will pass them on to the Town Clerk, to update the Town website www.Shrewsburyvt.org and to the various phone trees in town and mailing lists, regarding information and or links in order for Shrewsbury residents to stay safe and healthy.
Continuity of Operations Plan (COOP):
VT Emergency Management has requested that all towns examine a COOP template, which attempts to identify critical operations and those responsible and succession planning if key functions if the current person in the position were to be no longer available.
The Selectboard requested that Town Officers evaluate their functions and determine which functions are critical to ongoing operations, who is currently performing the functions and who is the back-up if any. Even though response to events have overtaken a planning task, Town officers will attend to the task in a deliberate way.
Town Office Closure:
Until further notice-
The Town Office is closed to all but the regular staff: Town Clerk, Town Treasurer, Chair of the Listers.
Day to day operations are adjusting. Please call and leave message or use e-mail. Messages are being checked remotely. (Check the Town website for Town Office contact information and “how-to” for Town business information.) Meetings, calendars and the regularity of those aspects of Town business are currently developing based on the resources, safety and health mandates and urgency to be addressed.
Hunter Berryhill attended as a representative of Mutual Aid a Rutland County group who are responding to the emergency by helping those who are having difficulties. Discussion concerned health protocols and mandates, and established volunteer organizations which have been responding.
The Town will utilize the Town website to notify of services that are available and currently developing operational plans that address health and safety concerns. Kathy iterated that it was probably best that folks that are eager to help, work through established organizations because of some of the health expertise and protocols that they might have to offer, and the urgency of the emergency and to flatten the curve will be addressed.
Bert indicated that the Transfer Station will be open, and will be establishing appropriate distancing for their operations.
Ed Mangine was drawn as winner of the March $10 Card Contest
Listers report that the current appeal of valuation in the Superior Court is still moving forward. Discovery processes and procedural processes have been temporarily postponed and are being reexamined due to the health emergency.
Excess Weight Permits:
Aaron moved and Francis seconded to approve Excess Weight Permits for:
Proctor Gas, Demag Riggers & Crane Service, JP Carrara & Sons, Conn. Valley Trucking, Champlain Construction Co. Discussion: Paperwork was in order. Approved
Francis moved and Arron seconded to delegate to the Road Commissioner authority to approve Excess Weight Permits. Approved
Annual Certification of the Municipal General Road Permit (MGRP)
Arron moved and Francis seconded to Certify the 2020 Planning Report for the MRGP as required pursuant to ACT 64. Approved
Road Commissioner Trailer Purchase:
Two bids were received for a 20 Ton deck over trailer. Earle’s Truck Repair = $18,250 and Clark’s Truck Center = $20,739 plus shipping. The Road Commission recommends Earle’s.
Aaron moved and Francis seconded to approve the Road Commissioner’s recommendation to purchase the equipment from Earle’s. Approved
Open to the Public:
No Public present
Aaron moved Francis seconded to approve minutes of March 4, 2020. Approved
Aaron moved and Francis seconded to approve:
Road Commissioner Orders # 3A of 3/18/2020 for $9,721.68 and Selectboard Orders #3A of 3/18/2020 for $1,999.29. Approved
Meeting was adjourned at 8:55 PM
Mark Goodwin, Town Clerk
These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.
Comments to the 2018 VT Telecommunications Plan
2019-02-20 Town Plan Public Hearing
2019-03-06 – Organizational
2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)
2018-01-26 Special Meeting
2016-02-17 & Reconvene
2015-05-20 Variable Rate Pricing Meeting
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-08-01 Special Meeting
2015-08-05 & 12