Selectboard Minutes

Minutes of Selectboard Meeting

February 5th, 2020

 

Present at Meeting:

Bert Potter, Selectman; Aaron Korzun, Selectman; Linda McGuire, Treasurer; Mark Goodwin, Clerk

 

Shrewsbury Planning Commission Members: Laura Black, Melissa Reichert, Francis Wyatt, Brian Jelensits

Alan Shelvey

Jonathan Gibson

 

Call to Order:

The meeting was called to order at 7:02 PM by Selectman Potter

 

Approval of Agenda:

Arron moved and Bert seconded to approve the agenda. Modifications: Randy Pages’ passing and Delinquent Tax Collector vacancy, Health Officer appointment, creation of Advisory LEMP Working Group, Public Utility Commission E-911 Investigation. Approved with modifications

 

Planning Commission: River Corridor By-Law:

The Planning Commission presented an initial response to the evolving standards that will be used by the State of Vermont, in conjunction with FEMA, for Emergency Relief Assistance Funds (ERAF). In order to achieve an additional 5% in reimbursement allocations from FEMA after a declared disaster to the current 12.5% that Shrewsbury is eligible, for a total of 17.5 %, a By-Law will need to be in place that will: Protect River Corridors from new encroachment; or protect flood hazard areas from new encroachments and participate in the FEMA Community Ratings System.

Shrewsbury currently has in place those FEMA recognized components to reduce flood damage such as: Participation in the National Flood Insurance Program, Town Road and Bridges Standards, Local Emergency Operations Plans and Local Hazard Mitigation Plans.

The planning Commission indicated that they expect minimal impact on property owners, based on the data already used to construct the Flood Hazard Mitigation By-Law. As with any By-Law the Planning Commission will be proposing new or up dated By-Laws which will include public meetings and proposals presented to the Selectboard for approval and enactment.

The Selectboard thanked the Planning Commission for the work thus far and the advanced briefing on their expected efforts.

 

Local Hazard Mitigation Plan (LHMP):

Aaron moved and Bert seconded to approve the LHMP Contract for updating Local Hazard Mitigation Plan. Discussion: The contract amount was approved and awarded to RRPC at the 1/15/2020 Selectboard meeting. Approved

Alan Shelvey indicated that the contract commencement will be March 2020. Alan indicated that the organizational meeting of the participants will occur around the March time frame or soon afterwards.

Alan proposed the creation of a LHMP Working Group Advisory Committee comprised of the following: Planning Commission, SVFD, Road Commissioner, Selectboard and other volunteers whom he has elicited participation commitments from.

Bert moved and Aaron seconded to delegate Steven as the representative to the LHMP Advisory Group. Approved.

 

Excess Weight Permit:

Aaron moved and Bert seconded to approve the Excess Weight Permit for VELCO. Approved.

 

New Business:

Randy Page – Shrewsbury Delinquent Tax Collector:

The Selectboard expresses their condolences to the Page family on the passing of Randy Page Monday February 3.

The Selectboard recognizes that currently there is a vacancy for the elected position of Delinquent Tax Collector. The process by which an appointment can be made by the Selectboard to fill the remainder of the term (expires 3/2/2021), is to Warn the Vacancy within ten (10) days of the vacancy and allow for interested individuals to petition the Selectboard in respect to willingness and consent to serve in the elected position.

Because of current and ongoing tasks associated with delinquent accounts, an interim appointment will be made until such time that a Vacancy Warning can be made and acted upon.

Bert moved and Aaron seconded to recess to Executive Session in order to discuss filling the interim position. Approved

Executive Session commenced at 8:05 PM

Exit Executive Session at 8:12 PM.

Bert moved and Aaron seconded to appoint Linda McGuire as Interim Delinquent Tax Collector until March 18th,2020. Approved

It is the intention of the Selectboard to duly post a Warning that there is a Vacancy for the position of Delinquent Tax Collector and further to appoint a replacement to fulfill the remainder of the office term at March 18, 2020 Selectboard meeting.

 

Recognition of Alan Shelvey:

The Selectboard recognizes Alan Shelvey for his talented, dedicated and persistent service for the Town, especially in regards to the Cold River Road Relocation Project. Further the Selectboard recognizes that Alan who maintained focus on the hazard that was a long developing as a consequence of Tropical Storm Irene that required attention, although barely noticed in real time because of its unique location over the bank and out of sight of all those passing by above. Alan investigated the possibility of a Hazard Mitigation Grant and did most of the administrative work required to making the application and delivering to VT Emergency Management, including a traffic volume analysis developed as part of the speed reduction ordinance previously enacted, which resulted in significant state grant funding and minimal cost sharing on the part of the Town. The Selectboard recognizes and appreciates Alan’s individual efforts on behalf of the Town.

 

Renewal of Health Officer Appointment:

Aaron moved and Bert seconded to appoint Kathy Felder as the Town Health Officer. Erm of the Discussion: The local Health Officer position is authorized by the VT Department of Health who determine the qualifications of those who serve in the position. The term of the office is also determined by the VT Department of Health, much like the Forest Fire Warden positions are determined by VT ANR/Forest Parks and Recreation. Kathy Felder has indicated that she is willing to serve for an additional term of three (3) years. Approved

 

Jonathan Gibson – Letter to Public Utility Commission:

Jonathan brought to the Selectboard’s attention The Opening of an Investigation and Workshop addressing “Provider Compliance with 911 Backup Power Obligations”. The draft letter request participatory status in the new proceedings. There was a submission deadline of Friday February 7, 2020 for intention of declaration of party status. Jonathan requested that the Selectboard authorize the letter so that Shrewsbury meets the requirement as an “interested” party and will be placed on the distribution list for communications resulting from the Commissions’ session regarding the electrical power obligations for 911 Services.

The Selectboard thanked Jonathan for his draft letter, however they declined to sign and forward the letter to the PUC under the Towns’ letterhead. They encouraged Jonathan to continue with his participation as an individual in the anticipated PUC proceedings.

 

Open to the Public:

No public present

 

Minutes:

Bert moved and Aaron seconded to approve the minutes of 1/15 and reconvened meeting of 1/29/2020. Approved

 

Orders:

Bert moved and Aaron seconded to approve Selectboard Orders #2 of 2/5/2020 for $2,960.08 and Road Commissioner Orders #2 of 2/5/2020 for $19,530.10. Approved

 

 

Transfer Station Drawing:

Dan Collins won the $10 Transfer Station Punch card for February 2020.

 

Meeting was adjourned at 9:15 PM

 

 

Respectfully submitted,

Mark Goodwin, Town Clerk

 

These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.

 

 

 

 2020

2020-01-08
2020-01-15
2020-01-29

2019

2019-01-03
2019-01-16
Comments to the 2018 VT Telecommunications Plan
2019-01-23
2019-02-06
2019-02-20 Town Plan Public Hearing
2019-02-20
2019-03-06 – Organizational
2019-03-20
2019-04-03
2019-04-17
2019-05-01
2019-05-15
2019-06-05
2019-06-19
2019-07-03
2019-07-17
2019-08-07
2019-08-21
2019-09-04
2019-09-18
2019-10-02
2019-10-16
2019-11-06
2019-11-20
2019-12-04
2019-12-18

 

2018

2018-01-03
2018-01-17
2018-01-19 Special Meeting
2018-01-24 Reconvene (1-19-2018)

2018-01-26 Special Meeting
2018-02-07
2018-02-21

2018-03-07 Organizational
2018-03-21
2018-04-04
2018-04-18
2018-05-02
2018-05-16
2018-06-06
2018-06-20
2018-07-10
2018-07-18
2018-08-01
2018-08-15
2018-09-05
2018-09-19+24
2018-10-03
2018-10-17
2018-11-07
2018-11-21
2018-12-05
2018-12-19

2017

2017-01-04
2017-01-18
2017-02-01
2017-02-15
2017-03-08 Organizational
2017-03-22
2017-04-05
2017-04-19
2017-05-03
2017-05-17+Public Hearing

2017-06-07

2017-06-21
2017-07-05
2017-07-19
2017-08-02

2017-08-16

2017-09-06

2017-09-20

2017-10-04

2017-10-18

2017-11-01

2017-11-15

2017-12-06

2017-12-20

2016

2016-01-06
2016-01-20 Reconvene
2016-02-03
2016-02-17 & Reconvene
2016-03-02 Organizational
2016-03-16
2016-04-06
2016-04-20
2016-05-04
2016-05-18
2016-06-01
2016-06-15
2016-06-24 Special
2016-07-07
2016-07-20
2016-08-03
2016-08-17
2016-09-07
2016-09-21
2016-10-05
2016-10-19
2016-11-02
2016-11-16
2016-12-07
2016-12-21

2015

2015-01-07
2015-01-15
2015-01-21
2015-02-04
2015-02-18
2015-03-04 Organizational
2015-03-18
2015-04-01
2015-04-15
2015-05-06
2015-05-13
2015-05-20 Variable Rate Pricing Meeting
2015-05-21
2015-06-03
2015-06-11 Special Selectboard Meeting
2015-06-14 Emergency Meeting
2015-06-17
2015-07-01
2015-07-15
2015-08-01 Special Meeting
2015-08-05 & 12
2015-08-19
2015-09-02
2015-09-16
2015-10-07
2015-10-21
2015-11-04
2015-11-18
2015-12-02

Minutes of Selectboard Meeting

December 4th, 2019

 

Present at Meeting:

Bert Potter, Selectman; Steven Nicholson, Selectman; Aaron Korzun, Selectman; Mark Goodwin, Clerk

 

Conservation Commission: Louise Duda, Cynthia Thornton, Peter Grace, Connie Youngstrom, Pam Darrow

Planning Commission: Laura Black, Melisa Reichert

Randy Page

Sandy Bragg

Mark Youngstrom – Otter Creek Engineering

Ann Vanneman

Alyssa & Elliot Stewart

 

Call to Order:

The meeting was called to order at 7:01 PM by Selectman Nicholson

 

Approval of Agenda:

Arron moved and Bert seconded to approve the agenda. Modifications: Additions: Better Back Roads Grant application, Advanced Notice to Proceed – DPS Grant, Transfer Station recyclables, Otter Creek Engineering closeout documents for Cold River Rd. Relocation and Lottery Road Culvert projects. Approved with modifications

 

Lottery Road Wildlife Corridor:

Louise Duda again presented the Conservation Commission project that is assisting Vermont Department of Fish and Wildlife in obtaining the 527 acre Hidalgo property at the end of Lottery Rd. This initiative is being undertaken by the State, who has been studying the area for a number of years, in order to protect a large critical forest block that has been determined to be an important wildlife area for species migration, range habitat and critical ecological functions within Vermont. And ANR has determined that the State would benefit with the addition of this parcel as an inclusion to the overall mission of F&W as determined by the Agency.

The Conservation Commission is requesting that the Selectboard transmit a letter of support to Fish & Wildlife’s Jane Lazorchak-Public Lands Section Chief as part of the State of Vermont acquisition process. This is a pro forma endorsement utilized in the acquisition package that is sent to the Governor with a recommendation for approval.

 

Randy Page commented on his concerns regarding the loss of privately owned land and the consequential loss of school revenue paid by a single entity rather than payment of the School tax being dispersed throughout the State as a share to all Educational Taxpayers. Randy questioned the “corridor” aspect of the project in so far as the parcel to be conserved is not directly abutting any other State owned or conserved parcel making the “corridor” aspect of the project tenuous from his perspective. Randy also commented on the fact that there had bee no “Public Hearings” on this acquisition.

 

Laura Black, Chair of the Planning Commission reiterated that the Town Zoning Regulations as well as the Town Plan has had an overlay district and specific policies in support of wildlife corridors and undeveloped forest blocks in our zoning and Town Plan since 2008 and has been compliant with Act 171 in respect to Forest Blocks since enacted in 2016, the enactment of which require Public Notifications and hearings.

The Conservation Commission referenced previous forums were this types of conservation projects were ranked as priorities for future planning and conservation goals.

 

Bert moved and Steven seconded to modify the language of the template letter to indicate that the Shrewsbury Selectboard “does not oppose” the acquisition of this parcel by Fish and Wildlife as a Wildlife Management Area for among other activities hunting and non-motorized recreation. Approved

 

Old Barn / Stewart Enterprises Liquor License Application:

Alyssa Stewart presented an application for a 2nd Class Liquor License (Sale of Malt and Vinous liquor) for the Old Barn in Cuttingsville.

Alyssa indicated that the license is required to sell beer and wine at the retail enterprise operating at the Old Barn site in the Post Office / Rustic Rooster complex.

Aaron moved and Bert seconded to approve the application. Approved

 

Otter Creek Engineering- Closeout for Cold River Rd. Relocation and Lottery Rd. Culvert Projects:

                Mark Youngstrom present for approval closeout documentation for $14,491.30 for the Cold River Road Relocation and $53, 313.62 for the Lottery Road Culvert project, and Certificate of Final Completion for the Lottery Road Culvert Project. These represented the final payments to the respective construction contractors for work that has been substantially completed. OCE indicated that there may be additional minimal administrative costs associated with submissions to the granting agencies for final payment to the Town for reimbursement of the projects funded by grants with associated matching monies from the Town.

Bert moved and Aaron seconded to approve the closeout documents for the respective projects. Approved

Bert moved and Steven seconded to approve the Certificate of Final Completion for the Lottery Road Culvert. Approved

 

Pre-Disaster Mitigation Grant:

Bert signed the Grant application per previous approval of 11/20/2019.

 

Open to the Public:

                Ann Vanneman inquired of the Selectboard about the process of discarding Compact Florescent Light (CFL) bulbs and batteries at the Transfer Station, in so far as the bucket that was utilized to collect those items are no longer at the Transfer Station.

Bert responded by indicating that although the process was addressed in a past Times of Shrewsbury, the current ANR regulations: Environmental Producer Responsibility (EPR) Products -(Paint, CFL Bulbs, Batteries, and Electronic Waste) mandate that materials deemed hazardous like CFLs that contain mercury, or residual paint or re-chargeable batteries are to be returned to the supplier or outlet that sells that material. Bert also indicated that he will request that the new procedures for this type of waste will be published again in the Times of Shrewsbury (currently posted on the Shrewsbury website: www. Shrewsburyvt.org/Town Office/Transfer Station/EPR Collection Information).

 

 

Hold Harmless Payment:

The Selectboard acknowledged receipt of the Hold Harmless payment to the Town from the State is $61,755. Hold Harmless is the payment from the State to the Town for loss of municipal revenue for assessment of property enrolled in Use Value or Current Use.

 

Review of Rutland County proposed 2020 Tax:

For budget purposes the County Court has submitted a proposed budget that increases 0.002% based on the 2020 Grand List for the respective Town.

 

Minutes:

Bert moved and Aaron seconded to approve the minutes of 11/20/2019. Approved

 

Orders:

Bert moved and Steven seconded to approve:

Selectboard Orders #12 of 12/4/2019 of $1,779.13 and Road Commissioner Orders #12 of 12/4/2019 for $ 82,378.90 (Note: $14,491.30 for the Cold River Relocation and $ 53,313.62 for the Lottery Rd Culvert projects). Approved

 

 

Transfer Station Drawing:

The following names were drawn for the $10 Punch Card drawing:

November – Sue Kelly

December – Alan Crossman

 

Meeting was adjourned at 8:25 PM

 

Respectfully submitted,

Mark Goodwin, Town Clerk

 

These minutes are unofficial until approved by the Selectboard at the next regularly scheduled meeting.